You take in dozens of gigabytes of data daily in this internet age. Access to information from thousands of different sources is undoubtedly beneficial in numerous ways. However, this has also caused the average internet user to struggle because of the constant information overload. Your brain is not designed to take in massive chunks of information within a short time and process it accurately, then store it. Therefore, as you use your computer or smartphone, especially for business, it is necessary to organize all these ideas systematically.
Your computer is like your second brain and contains information that you need to run your business effectively. Hence, it would be best to have tools and tips that will help you categorize everything in an easy-to-understand format. If you struggle to organize your digital notes and files, here are some tips that will come in handy.
- Use an excellent note-taking app
The type of note-taking app that you use plays a significant part in how you’ll view your notes if at all you are even able to see these notes. There are several such apps, but most are basic and sometimes come pre-installed on your laptop or phone. While they may work for personal use, they are not always ideal for business use. You want to choose a note-taking app with beneficial features, including optical character recognition (OCR), tags, and folders. It is worth paying a small subscription fee to access them.
For instance, if you run a clean beauty business, you can have different folders for your brand product packaging and catalog design, suppliers, and advertising ideas. Some of these superior note-taking apps even offer collaborative note-taking.
- Organize notes into notebooks or folders
Folders, called Notebooks on some apps, are essential when organizing digital notes manually. They will come in handy in the future when you intend to look into a particular topic. For instance, you can have a folder on influencer marketing. The names you give each folder will depend on the notes you’ve taken and how you intend to utilize them. If you are undecided, you can begin with easy folders such as Inbox, Suppliers, Marketing, and Product list. Once you have named your folders, you can always rename them in the future after you figure out how you want to utilize each of them.
- Create shortcuts
You will usually have folders accessed more frequently than others in your note-taking taking. Because they already receive more action, a helpful tip is to make them more accessible. You can either create shortcuts to these folders or mark them as favorites. It will then become easier for you to make changes to existing notes and add new ones.
The folders that you barely open as they are just used to hold notes in case a need arises in the future don’t need to be in the front or center.
It is easy to accumulate a lot of digital notes. Hence, it is essential to have them organized for ease of access. Having well-organized information and ideas will also make it easier for you to understand everything and put them to good use.
